Position title:  Event Manager
Reports to:  Director, Communications and Events
Location:  Montreal, Quebec

The Event Manager will be responsible for planning and organizing events and/or meetings for the organization. The incumbent will also be responsible for all logistical, operational and implementation of pre and post-event activities.

I. Major Duties and Accountabilities:

  • Source venues and negotiate agreements with outside providers and subcontractors to ensure the best quality /price ratio
  • Work closely with external suppliers on sponsorship arrangements and identify potential revenue streams for all events
  • Develop budget, analyze and provide possible course of action for budgetary deviation. Reconciliation of accounts post event
  • Assist in the identification of speakers/special guests. Prepare invitations and keep agenda up-to-date
  • Liaise with speakers for biographies and presentations
  • Pre-event and onsite communication with delegates
  • Ground travel arrangements for VIPs
  • Planning room layouts and various IT and AV requirements
  • Supervise, direct and coordinate the activities of subcontractors and vendors as required to successfully execute all aspects of the events
  • Establish staff schedules, task assignments and running orders
  • Liaise with marketing and communication departments to promote the event
  • Liaise with marketing department and designers to create a brand for the event and organize the production of sales brochures
  • Overseeing the dismantling and removal of the event and clearing the venue efficiently
  • Post-event evaluation including budget recaps, participants feedback and incorporate learning into future plans
  • Supervise registration and preparation on badges
  • Trouble-shot and find corrective measures to ensure successful execution of events
  • Maintain a calendar of events and coordinate with regions to ensure no overlapping
  • Conduct research and develop feasibility studies to identify new event opportunities for the organization
  • Other duties and responsibilities as assigned by the Director Communications and Events

II. Requirements:

  • Proficiency in English with excellent witting and editing skills. French and other language skills an asset
  • University education, preferably with specialization in marketing, business or related fields
  • Five years’ experience in event management
  • Proven negotiating skills and ability to prepare accurate budgets and control of expenses
  • Excellent organization, project management skill and demonstrated ability for accuracy and thoroughness
  • Ability to analyze complex situation quickly and prioritize actions
  • Superior customer skills in an international and multi-cultural working environment
  • Effective time management and ability to thrive in a multi-task environment with numerous deadlines
  • High level competency in Microsoft Office
  • Ability to travel is required
  • Airport/Aviation industry knowledge an advantage

III. ACI World Values

Candidate must possess and exhibit ACI World values: Integrity, member focus, professionalism and teamwork.

Applications should be submitted together with a resume, details of current and expected salary to: jobs@aci.aero with attention to: Manager, Human Resources & Administration.